The Archives of Dalhousie Student Union/Student Organizations: A Guide
Collection Number: UA-33Collection processed and finding aid created by Xinlan Wang, March 2004
Finding aid edited and electronic version prepared by Kathryn Harvey, July 2006
Collection Level Description
Title: Dalhousie Student Union/Student Organizations fonds
Dates: 1884-1994
Extent: 2.25 metres of textual records
The Dalhousie Student Government started in approximately 1863. It served to represent the diverse interests of Dalhousie students and to be a provider of valued services for students.
In 1870, the assembly was called the General Student Meeting and at the turn of the century it was renamed the University Students Council. In the early days, Dalhousie Student Committees carried out specific duties such as financial control, organizing Munro Day celebrations and annual dinners, and operating the Reading Room.
In 1870 the Dalhousie Medical Students Society was formed, and nine years later, SODALES (the Dalhousie Debating Society) was founded. The Engineering Students Society was formed in November 1905.
In 1913, the Constitution of the University Students Council was developed. The new Council had control of all students’ affairs and organizations. In 1928, the Students Council employed a property man for the Glee Club, a position which marked the beginning of student employment by the student government at Dalhousie.
The Dalhousie Student Union fonds has extensive collections of records from the year 1968 to 1983. On November 8, 1968, the Student Union Building was opened. In July 1970, Dalhousie Student Legal Aid opened, and five Dalhousie Law School students initially staffed it. Later, a newsletter of the Student Union “Dispatch” was published and the paper remained in publication until 1989.
The Dalhousie Student Union had links with the Canadian Union of Students which was formed in the late 1920s. The union had links with Canadian Federation of Students (CFS) as well, which was formed in 1981. It withdrew from CFS in 1994. The Dalhousie Student Union had ties to other student organizations, such as the National Federation of Canadian University Students, the Canadian Alliance of Student Associations, the Acadian Students Union, Saint Mary University Students Association, and the Saint Francis Xavier Student Union.
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The fonds was donated by the Student Union to the Dalhousie University Archives in 1983. Part of the collection was donated by the Dalhousie Student Union Activities Director. Approximately 1 m of records was transferred from the Public Archives of Nova Scotia (PANS) in 2002. Retrieval numbers assigned by PANS are noted below in each instance.
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Further accruals are expected.
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This fonds well-documents the minutes of the Student Council and contains a considerable proportion of correspondence, most arising from various committees and from Dalhousie Student Union presidents and managers.
The Student Union Council records contain minutes and reports covering almost one century (1899-1994) of student government at Dalhousie.
As well, activities of the following units (spanning various years, mostly within the 1960s and 1970s) are included, though the records are not comprehensive: Academic Planning Committee, Advisory Council on Athletics, Alcohol and Drug Awareness Committee, Amateur Athletic Club, Association of Student Councils, Association of Students with Disabilities, Canadian University Travel Service, Dalhousie Student Entertainment Committee, Halifax Student Housing Society, Saga Food Services, Science Society, Yearbook (1971 only), Young Men's Christian Association of Dalhousie College.
Academic Planning Committee / 1984, 1986-1987
Advisory Council on Athletics / 1988-1989, 1991-1993
Alcohol and Drug Awareness Committee / 1975, 1986, 1989-1993
Association of Student Councils / 1972-1977
Association of Students with Disabilities / 1990, 1993
Canadian University Travel Service / 1974-1977
Dalhousie Amateur Athletic Club / 1884-1899
Dalhousie Student Union Council / 1899-1994
Dalhousie Student Entertainment Committee / 1979-1981
Fund-raising Campaigns / 1970-1972
Halifax Student Housing Society / 1969-1970
“Restraint and Renewal” / 1982
Saga Food Services / 1974-1975
Science Society / 1964-1965
Yearbook (Pharos) / 1971
Young Men's Christian Association of Dalhousie College / 1884-1899
Series are arranged alphabetically. Records within each series are ordered chronologically unless otherwise noted.
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The Dalhousie Reference Files (MS-1-Ref) contain programs for shows performed by the Glee and Dramatic Club (1903-1969). The Reference Files also contain a selection of student union pamphlets, the program for the building opening ceremony (1968), a history of the building published for its tenth anniversary, and a variety of notices of events. A listing of the Reference Files is available on-site.
Handbooks published by the Student Union are available in the Archives reference section.
The Dalhousie Gazette, the oldest student newspaper in Canada having started publication in 1869, is available in the Archives Reference section as are a selection of student directories, student handbooks and variouis other publications of the Student Union.
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All records are open.
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[Identification of item], Dalhousie Student Union/Student Organizations fonds, UA-33, Box [box number], Folder [folder number], Dalhousie University Archives and Special Collections, Halifax, Nova Scotia, Canada.
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Combined Series and File Level Descriptions
Date:1984, 1986-1987
Extent: 2.4 cm of textual records
Scope and Content:
This series contains one folder records of minutes, correspondence, reports, and flyers pertaining to academic planning.
File Level Descriptions
Folder - 2.4
Academic Planning Committee
1984, 1986-1987
Includes minutes, correspondence, reports, and flyers.
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Date:1988-1989, 1991-1993
Extent: 1.5 cm of textual records
Scope and Content:
This series contains one folder records of athletics committee’s correspondence, meeting minutes and reports.
File Level Descriptions
Folder -
7.7
Correspondence, Minutes, and Reports
1988-1989, 1991-1993
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Date:1975, 1986, 1989-1993
Extent: 3 cm of textual records
Scope and Content:
This series contains one folder records of minutes, liquor campus alcohol policy, correspondence, and reports.
File Level Descriptions
Folder -
2.6
Alcohol and Drug Awareness
1975, 1986, 1989-1993
Includes minutes, policy, correspondence, reports.
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Date:1972-1977
Extent: 10.5 cm of textual records
Scope and Content:
This series contains nine folders records of minutes, reports, correspondence, and financial statement of the Association of Student Council.
File Level Descriptions
Folder - 3.7
Financial Statements
1970, 1972-1973
Folder -
3.1
Variety of Records of ASC
1972-1976
Includes executive director’s reports, proposal, minutes, correspondence, and financial records.
Folder - 3.9
Developing the Insurance Potential within ASC Document
1973
Folder - 3.6
Board of Director Meeting Minutes, Correspondence and Financial Records
1974
Folder - 3.8
Financial Statements
1974-1976
Folder - 3.4
Minutes and Financial Records
1974-1976
Folder - 3.3
Correspondence, Memo, and Financial Records
1977
Folder - 3.2
Variety of Records of ASC
1977
Includes AOSC minutes, report, correspondence, constitutional amendments, and financial statement.
Folder - 3.5
Variety of Records of ASC
1977
Includes board of director meeting minutes, correspondence, financial records, and international student scholar identity card document.
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Date:1990, 1993
Extent: 0.5 cm of textual records
Scope and Content:
This series contains one folder records of checklist relating to physical accessibility of students with disabilities.
File Level Descriptions
Folder -
2.5
Physical Accessibility Checklist
1990, 1993
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Date: 1974-1977
Extent: 6 cm of textual records
Scope and Content:
This series contains six folders of minutes, correspondence, reports, financial records and financial statements pertaining to the Canadian University Travel Service.
File Level Descriptions
Folder -
4.6
Financial Statements
1974-1976
Folder - 4.1
Correspondence
1974-1977
Folder -
4.4
Financial Records, and Financial Statements
1975-1976
Folder - 4.5
Minutes, Reports, and Personnel Policy
1975-1977
Folder - 4.2
Financial Statements, Minutes, and Reports
1977
Folder - 4.3
Minutes, Financial Records, and Financial Statements
1977
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Date:1884-1899
Extent: 5 cm of textual records
Scope and Content:
This series contains one volume minutes of the club.
File Level Descriptions
Folder -
7.6
Minutes of the Dalhousie Amateur Athletic Club
1884-1899
Transferred from PANS, MG 17 no. 58.
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Date:1899-1994
Extent: 1.83 m of textual records
Scope and Content:
This series contains Dalhousie Student Union Council operational meeting minutes, council meeting minutes, treasurer’s correspondence, Presidents’ correspondence, general managers’ correspondence, and contracts.
Arrangement:
Records are arranged alphabetically, then by year.
File Level Descriptions
Folder -
13.5
Brochures
pre-1985
Transferred from PANS, MG 17 no. 79a
Folder -
6.2
Contracts
1970-1971
Includes various contracts for renting SUB.
Folder - 6.3
Contracts
1972
Folder -
6.4
Contracts
1973
Folder - 6.5
Contracts
1974
Folder -
6.6
Contracts
1975
Folder - 7.1
Contracts
1976
Folder -
7.2
Contracts
1977-1978
Folder -
7.3
Contracts
1979-1980
Folder - 7.4
Contracts
1981
Folder -
7.5
Contracts
1982
Folder -
1.1
Correspondence
1972
Includes general correspondence and primarily are general manager J.W.Graham’s correspondence.
Folder - 8.7
Council Meeting Minutes
1899-1912
Transferred from PANS, MG 17 no. 59
Folder - 8.8
Council Meeting Minutes
1924-1929
Transferred from PANS, MG 17 no. 60
Folder - 9.1
Council Meeting Minutes
1929-1931
Transferred from PANS, MG 17 no. 61
Folder - 9.2
Council Meeting Minutes
1931-1936
Transferred from PANS, MG 17 no. 62
Folder - 9.3
Council Meeting Minutes
1936-1939
Transferred from PANS, MG 17 no. 63
Folder - 9.4
Council Meeting Minutes
1939-1941
Transferred from PANS, MG 17 no. 64
Folder - 12.1
Council Meeting Minutes
1941-1943
Transferred from PANS, MG 20 no. 120
Folder - 12.2
Council Meeting Minutes
1943-1945
Transferred from PANS, MG 20 no. 121
Folder -
12.3
Council Meeting Minutes
1945-1947
Transferred from PANS, MG 17 no. 67
Folder -
12.4
Council Meeting Minutes
1947-1949
Transferred from PANS, MG 20 no. 123
Folder -
12.5
Council Meeting Minutes
1949-1951
Transferred from PANS, MG 20 no. 125
Folder -
13.1
Council Meeting Minutes
1950
Transferred from PANS, MG 20 no. 124
Folder - 14.1
Council Meeting Minutes
1951-1954
Transferred from PANS, MG 20 no. 126
Folder -
14.2
Council Meeting Minutes
1955-1956
Transferred from PANS, MG 20 no. 127/MG 17 no. 72
Folder - 14.3
Council Meeting Minutes
1957-1958
Transferred from PANS, MG 20 no. 128
Folder -
14.4
Council Meeting Minutes
1961-1962
Transferred from PANS, MG 20 no. 129
Folder -
15.1
Council Meeting Minutes
1962-1964
Transferred from PANS, MG 20 no. 130
Folder -
15.2
Council Meeting Minutes
1965
Transferred from PANS, MG 20 no. 131
Folder - 10.1
Council Meeting Minutes
1966
Folder - 10.2
Council Meeting Minutes
1967
Folder -
10.3
Council Meeting Minutes
1968
Folder -
10.4
Council Meeting Minutes
1969
Folder -
10.5
Council Meeting Minutes
1970
Folder -
10.6
Council Meeting Minutes
1971
Folder - 10.7
Council Meeting Minutes
1974
Folder - 10.8
Council Meeting Minutes
Jan-Jun 1975
Folder -
10.9
Council Meeting Minutes
Jul-Dec 1975
Folder -
10.10
Council Meeting Minutes
Jan-Jun 1976
Folder - 10.11
Council Meeting Minutes
Jul-Dec 1976
Folder -
10.12
Council Meeting Minutes
Jan-Jun 1977
Folder - 10.13
Council Meeting Minutes
Jul-Dec 1977
Folder - 10.14
Council Meeting Minutes
Jan-Jun 1978
Folder -
10.15
Council Meeting Minutes
Jul-Dec 1978
Folder - 10.16
Council Meeting Minutes
Jan-Jun 1979
Folder -
10.17
Council Meeting Minutes
Jul-Dec 1979
Folder - 10.18
Council Meeting Minutes
Jan-Jun 1980
Folder - 11.1
Council Meeting Minutes
Jul-Dec 1980
Folder -
11.2
Council Meeting Minutes
Jan-Jun 1981
Folder -
11.3
Council Meeting Minutes
Jul-Dec 1981
Folder - 11.4
Council Meeting Minutes
Jan-Jun 1982
Folder - 11.5
Council Meeting Minutes
Jul-Dec 1982
Folder -
11.6
Council Meeting Minutes
Jan-Jun 1983
Folder -
11.7
Council Meeting Minutes
Jul-Dec 1983
Folder - 11.8
Council Meeting Minutes
Jan-Jun 1984
Folder - 11.9
Council Meeting Minutes
Jul-Dec 1984
Folder - 11.10
Council Meeting Minutes
Jan-Jun 1985
Folder - 11.11
Council Meeting Minutes
Jul-Dec 1985
Folder - 11.12
Council Meeting Minutes
Jul-Dec 1986
Folder - 11.13
Council Meeting Minutes
Jan-Jun 1987
Folder - 11.14
Council Meeting Minutes
Jul-Dec 1987
Folder -
11.15
Council Meeting Minutes
1988
Folder - 11.16
Council Meeting Minutes
1989-1990
Folder - 11.17
Council Meeting Minutes
Jan-Jun 1991
Folder - 11.18
Council Meeting Minutes
Jul-Dec 1991
Folder -
2.2
Council Meeting Minutes
1992
Folder - 2.3
Council Meeting Minutes
1993
Folder - 2.4
Council Meeting Minutes
1994
Folder - 6.1
Entertainment Contracts and Correspondence
1968-1971
Folder - 8.1
Event Schedules
1977-1978
Folder -
8.2
Event Schedules
1978-1979
Folder -
8.3
Event Schedules
1980-1981
Folder - 7.7
Operations Budget Proposals
1976-1980
Folder - 13.2
Financial Statements (DSU)
1928-1953
Transferred from PANS, MG 17 no. 77
Folder - 13.3
Financial Statements (DSU)
1931-1953
Transferred from PANS, MG 17 no. 78
Folder -
13.4
Financial Statements (DSU)
1954-1956
Transferred from PANS, MG 17 no. 79
Folder - 2.1
Operations Meeting Minutes and Correspondence
1977-1979, bulk 1977-1978
Folder -
1.2
Presidents’ Correspondence
1971, 1973-1974
Includes primarily Daniel O’Connor’s correspondence
Folder -
1.3
Presidents’ Correspondence
1974
Folder - 1.4
Presidents’ Correspondence
1974-1975
Folder -
1.6
Student Union Building Map and Photo
n.d.
Includes two draft design papers and one photo of the Student Union building
Folder - 1.5
Treasurer’s Correspondence
1975-1977
Folder - 2.7
Treasurer’s Report and Budget Estimates
1973-1974
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Date:1979-1981
Extent: 1 cm of textual records
Scope and Content:
This series contains one folder of records pertaining to the activities provided by the Student Union Entertainment Committee. These records include minutes, survey, reports, memo, annual report and Games Room Operations Booklet.
File Level Descriptions
Folder - 5.3
Student Union Entertainment Committee Records
1979-1981
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Dates: 1970-1972
Extent: 1.5 cm of textual records
Scope and Content:
This series contains one folder records of correspondence and reports pertaining to “Just a Drop in the Bucket” project for fund-raising campaign for the international education.
File Level Descriptions
Folder -
5.1
“Just a Drop in the Bucket” - Correspondence and Report
1970-1972
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Date:1969-1970
Extent: 3 cm of textual records
Scope and Content:
This series contains one folder records of report, correspondence, financial records, minutes, and tenant handbook pertaining to Halifax Student Housing Society.
File Level Descriptions
Folder -
5.4
Report, Correspondence, Financial Records, Minutes, Tenant Handbook
1969-1970
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Date:1982
Extent: 0.5 cm of textual records
Scope and Content:
This series contains one folder records of reports pertaining to the declaration of a state of restraint and calling for proposals for renewal programs within the university.
File Level Descriptions
Folder - 5.2
Reports
1983
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Date:1974-1975
Extent: 1 cm of textual records
Scope and Content:
This series contains one folder records of correspondence, financial records, and insurance certificate pertaining to Saga Food Services.
File Level Descriptions
Folder -
4.7
Correspondence, Financial Records, and Insurance Certificate
1973-1975
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Date:1964-1965
Extent: 1 cm of textual records
Scope and Content:
This series contains one folder records minutes, correspondence, and reports of the society.
File Level Descriptions
Folder -
8.5
Minutes, correspondence, reports
1964-1965
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Date:1971
Extent: 0.5 cm of textual records
Scope and Content:
This series contains one folder records of correspondence, one report, Yearbook fee pertaining to the Yearbook.
File Level Descriptions
Folder -
7.6
Yearbook records
1971
Includes Yearbook fee, correspondence, and one report
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Date:1884-1899
Extent: 5 cm of textual records
Scope and Content:
This series contains one volume minutes of the club.
File Level Descriptions
Folder -
7.6
Minutes of the Dalhousie Amateur Athletic Club
1884-1899
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